Regarding the AGM, we cannot hold a meeting at this current time due to the Covid-19 pandemic. However, the National Allotment Society has published the following guidance and information to help us manage the legal requirements of being a society.
“We understand that our members place Annual General Meetings (AGMs) as an important part of the democratic control of an allotment society. This guidance should give some general governance advice to members around the planning and staging of AGMs in accordance with the Financial Conduct Authority (FCA).
Back in March, the Government announced that it would be legislating to give all organisations flexibility how they deal with General Meetings and AGMs during 2020.
The government has now confirmed that Co-operative and Community Benefit Societies will be covered by the legislation, which will provide flexibility into how and when they hold their AGMs this year.
They have relaxed the requirements around general meetings by temporarily overriding certain elements of the rules of articles relating to the more of holding meetings.
The legislation permits:
– The delay or postponement of a General Meeting until the end of September
– A meeting to be held in other ways
Any co-operatives who decide to take advantage of this legislation should ensure that members are kept up to date with any plans for holding the AGM either by sharing future dates or by advising members of plans to hold an AGM virtually.”
So, with this in mind there are a number of things we can achieve virtually, such as electing the committee and setting the fees (no change for 2020/21) for the year.
If anyone is interested in joining the committee, please contact our secretary Christine email@example.com by September 20th.